6 tips for better time management

6 tips for better time-management

How often do you find yourself overwhelmed by all the deadlines, responsibilities and to-do’s as a student? Trying to balance our studies with part-time jobs, volunteering, sports or just maintaining a social life is one of the biggest causes of stress for students. This issue can be tackled with better time management. We have more to say than just to make a simple to-do list, so stay tuned for 6 tips and techniques to help you better manage your time!

1. Know your priorities

 In time management, prioritization is key. Eisenhower provides us with a framework that helps us compare different tasks to their value and alignment with goals.

the eisenhower decision making matrix for better time management

We call the first quadrant Do as its tasks are important for your life and career and need to be done today or tomorrow at the latest – for example, an assignment that is due soon.

The second quadrant we call Decide. Its tasks are important but less urgent. You should list tasks you need to put in your calendar here, for example a long-planned restart of your gym activity.

The third quadrant is for those tasks you could Delegate as they are less important, but still pretty urgent. An example of a delegated task could be giving somebody else a part of your work.

The fourth and last quadrant is called Delete because it is there to help you sort out things you should not be doing at all.

2. Set a maximum of 3 items on your to-do list

An often misconception about planning and organizing your time is that we need to use fancy apps and multiple tier planning systems to keep ourselves on top of things. Having unrealistic expectations and not leaving enough room for rest and recharge can be contra-productive.  Keep it simple and have realistic expectations by always leaving room for unpredicted delays.

3. Manage your time with Toggl

 To manage your time more effectively you can try using a time tracking tool. The Toggl app is a manual time tracker that records how much time you spend on each task throughout the day. Tracking your time manually makes you think harder about it – you start to realize more accurately how you spend time on a daily basis and that lets you make changes going forward.

time tracking for better time management

4. Use To-Do Apps and Calendars– your virtual assistants

Some simple to use and useful apps for managing your time are Google Calendar, Trello and ToDoist. google calendar for time management


Google Calendar allows you creating and editing events with options for type and time, locations and different colors. It enables synchronizing an external calendar, setting reminders for birthdays and holidays.

 Trello works in a similar way, but focused on to-do lists:

5. Try Elon Musk’s timeboxing method

timeboxing time management technique by elon musk 

Elon musk spends 80% of his time on design and engineering instead of business and meetings, despite what people think – this is all because of his time organizing method. The time-boxing technique is the practice of setting a fixed amount of time for each task and integrating the time blocks into your schedule. Write a to-do list and allocate how much time each task is going to take. Essentially, time boxing creates a useful limitation that can actually make you more productive. As Parkinson’s law says: “Work expands to fill the time allotted for it”.

6. Say “no” for your time management

Saying no is a crucial skill in time management. Those of us who are overly busy and committed seem like we just can’t say no to new opportunities. Whether it is something that people need from us, or just something really cool we want to do. We have to be able to say no if we want to be able to prioritize things that really matter and give them the time that they deserve.

Finally, it is important to know that we shouldn’t let the perfect be the enemy of the good. Avoid over analyzing everything you do. While these tips can help you tremendously on the way, effective time management is ultimately a result of having the right attitude and commitment to your goals. Whatever tools you use, make sure you leave time for rest and relaxation to keep you happy and motivated all throughout your life!

Hey, I’m Petra – a Croatian 20-something studying International Business Administration at Tilburg University, Netherlands. I study abroad because I believe international experience has the potential to enrich just about anyone’s life. At the moment, I am a member of the AIESEC Local Committee in Tilburg, working as an online marketing manager. The marketing team I collaborate with is culturally diverse and shares the same values, some of them being openness, equality, compassion and creativity.

Read more
A platform for YOUth

A platform for YOUth

This year AIESEC in The Netherlands is organizing its second Youth Speak Forum on the 29th of April in the Lighthouse in The Hague. Want to find out more about the event? Keep reading about Benjamins experience of attending last year's Youth Speak Forum! What is Youth...

The essence of feminism

The essence of feminism

How can we transmit the essence of feminism? -by Iasmina Caramidariu A lot of people are reluctant when it comes to feminism and gender equality. It still seems like a TABOO for people to talk about. Why is it so? Why is feminism seen in a bad name even if it's just a...

Climate Action in Italy

I will take you on a journey of climate action, joy, tears, and development through Italy. It was the 1st of June 2021 when I decided that I will go on a volunteering project with AIESEC  in Torino. I decided that I want to be part of the change. Bringing my...

How to make your marketing internship a success?

How to make your marketing internship a success?

When you look through the AIESEC opportunity portal and search for Global Talent projects, you come across loads of business and marketing internship. Lucky for you if you are interested in doing one of those! But you might wonder why there are so many? Well, that is...

Your exchange packing list

Your exchange packing list

As the summer vacation is approaching, so are many volunteering projects and internships. But what to pack on such a new exciting experience? Even if you have been abroad many times and are an expert in packing, there are sure to be moments when you miss a thing or two. To help you have the best preparation for your project, or any other vacation, we made a special AIESEC exchange packing list!

Inspired, empowered and ready for change: The story of four young leaders in the contemporary world

Inspired, empowered and ready for change: The story of four young leaders in the contemporary world

When we talk about young leaders, people quickly think of Greta Thunberg or Mark Zuckerberg, due to their media attention or Greta’s well-known, activist speeches on climate change. But more quietly, the world is packed with young, inspirational leaders, trying to create a more stable, sustainable and inclusive world for future generations, minority groups or the society they are part of.

Discovering culture in Morocco: An exchange to Marrakech

Discovering culture in Morocco: An exchange to Marrakech

When I decided to participate in the Nour project of AIESEC, I felt like I did something impulsive yet brave. I never went abroad on my own before. I always had people I could depend on like friends and family. This time I wanted to challenge myself by doing this project on my own, and I wanted to discover and embrace another culture.

3 Inspiring TED talks on inequality

3 Inspiring TED talks on inequality

We’ve pulled together some inspiring TED talks for you to watch about inequality. The speakers in these videos describe their view on inequality and what the world needs in order to change this. Let these people inspire you, to create new ways of thinking about inequality and the road to changing this.

4 Tips to make your CV stand out

4 Tips to make your CV stand out

On average, recruiters spend 5 to 7 seconds screening a CV before deciding whether to continue with the applicant or not. It equals the average time that we spend looking at an Instagram post on our feed. So, here are some tips that can help your CV stand out in a large pool of applicants.


Take the first step.

Book a free consultation call in one of our cities to explore your opportunities!